Best Practices For Risk Management At Sporting Events: Tips For Organizers & Planners

Best Practices For Risk Management At Sporting Events: Tips For Organizers & Planners

Like any event, sporting events often require extensive planning, organization, and management. It can often seem as if there are an endless number of things to do, and you worry that you forgot to do something imperative to the event. Here at O2 Sports Insurance, we will walk you through our best tips for organizers and planners of sporting events to ensure you successfully execute your big event. 

Tip #1: Create A Detailed Strategy And Ask Team Members To Do The Same

Our first tip for you is to clearly outline what you want your sporting event to accomplish, establish metrics for success, assign team roles, budget, and design your event with as much detail as possible. Create several drafts of your event plan until you feel it thoroughly covers all aspects of the event, and ask your team members to do the same. Once everyone has created detailed event plans, share what you have envisioned with the rest of the team. Discuss what you agree on, areas where people have different visions, and collaborate to establish a final detailed strategy and event plan. By doing this, everyone on the team can fully understand what is necessary to bring the event to life, and important steps are less likely to be forgotten.

Tip #2: Don’t Ignore “Boring” Logistics

Our second tip may initially sound silly, but it is incredibly important. When organizing an event, focus on all the parts of the whole, not just the parts you find most interesting. As human beings, it is only natural to gravitate toward things we enjoy. For example, you may feel inclined to spend more time ideating decorations than you do creating a budget. Obviously, you cannot ignore the budget, and most people would agree that they still consider the budget and other “boring” logistics even when they are not intrinsically interested in them. However, it is extremely helpful to remind yourself not to forget steps of event planning that you do not find very interesting so that these tasks remain top of mind.

Tip #3: Get Sports Insurance

Our third and final tip is to invest in sports insurance. Sports insurance protects you if your sporting event results in property damage or injury, the event is canceled or postponed, among other instances. If any of these circumstances occur, sports insurance will protect you from losing a substantial amount of money. This is one of the “boring” logistics that is often overlooked. However, overlooking this step of organizing a sports event could result in serious trouble for you and your team. Make sure that you include sports insurance in your budget.

Plan Your Event With US

Here at O2 Sports Insurance, we would love to be a part of your sports event planning process. We offer a variety of plans and are willing to work with you to find the best option for your event.